|
Business
and Non-Instructional Operations |
3280.1-AR |
GIFTS IN SUPPORT OF
EXTRA-CURRICULAR/COCURRICULAR
ACTIVITIES
A.
Purpose and Scope
To
establish procedures for administering Board policy on gifts in support of
extra-curricular/cocurricular activities
B.
General
1.
If
an organization or individual wishes to donate equipment or money to support an
extra-curricular/cocurricular program, it shall make
known its intentions in writing to the Board of Education, having first
consulted with the principal and the superintendent. Board approval shall be
obtained prior to a purchase being made or any commitment made by the principal
or superintendent in cases involving the sponsoring of activities where groups
of students participate.
2.
In
cases where the school district, due to financial limitations, is unable to
support a extra-curricular/cocurricular
activity which would prove advantageous in the educational process or conducive
to the general welfare of children, community groups may be permitted to make
gifts to the school district for the purpose of providing the activity. In the
cases of athletic teams, specific criteria will prevail (listed under D.
procedure).
3.
Requests
to sponsor an athletic team shall be made in writing to the Assistant
Superintendent - Educational Services, at least thirty (30) days prior to the
last League meeting of the school year.
4.
Decisions
regarding approval of written proposals will be based on the merit of the
program as it relates to district goals, the educational process, and the
general welfare of children.
C.
Forms Used and Additional References
1.
Gift
form 3280-E
2.
Letter
to Board of Education
D.
Procedure
1.
A
written proposal which is to be approved annually, outlining the purpose of the
gift and how the funds are to be raised, shall be presented to the principal
and the superintendent prior to Board of Education consideration.
2.
The
administration will ensure that each school will have an opportunity for participation
prior to final board approval.
3.
A
sport may be authorized only when the secondary principals indicate that
facilities are adequate to support the sport requested.
4.
The
cost of establishing the sport is to be determined by the superintendent after
consultation with the staff; any money which is raised must be contributed
directly to the district as a gift but may be designated for a specific school.
5.
Teams
are to be formed only when there is league competition for that sport.
6.
Title
IX considerations are to be reviewed for any proposed reestablishment of an
athletic program.
7.
Monies
to be raised are to be deposited with the district in accordance with
established policy sixty (60) days prior to final League commitment.
8.
It
is understood that if a sport is established through private contributions
rather than routine administrative procedures, that this sport would continue
to be administered in all aspects by the building principal as if it were part
of the interscholastic sports program routinely approved by the board.
E.
Reports Required
Superintendent's
annual report to the Board of Education
F.
Record Retention
Board
Minutes
G.
Responsible Administrative Unit
Assistant
Superintendent - Educational Services
H.
Approved by:
|
Ron
Raya |
|
Keith
T. Larick |
|
|
Responsible
Division Head |
Date |
Superintendent |
Date |