|
Business
& Non-Instructional Operations |
3532.11-AR |
REIMBURSEMENT FOR LOSS OR DAMAGE OF
PERSONAL PROPERTY
USED BY THE
A.
Purpose
and Scope
1.
To
outline the district reimbursement limits and requirements pertaining to loss
or damage of personal property in school district use
2.
To
specify the procedure any individual must follow to gain such reimbursement
B.
General
1.
Suggestions
or questions concerning this procedure should be directed to the designated
administrative unit responsible (see section G).
2.
"Personal
property" is any personal property other than apparel on the school
premises for a general or specific school use.
3.
District
reimbursement for loss or damage to such personal property will be made only
when prior approval for its use has been given pursuant to Administrative
Regulation 3532.12, "Temporary School Use of Personal Property", and
only when such loss or damage occurs through no fault of the person providing
the property.
4.
District
reimbursement for loss or damage to personal property thus approved and in
school use at the time of such an occurrence is in effect limited to a maximum
of $90.00 or less per incident.
a.
Maximum
reimbursement will be determined by reducing the total claim by either $10.00
or by the amount of recovery from all other sources including personal
insurance, whichever is greater, up to the $90.00 limit.
b.
No
insurance coverage is provided by the district carrier up to the first $5000.00
of any claim.
5.
The
administrator approving the school use pursuant to Administrative Regulation
3532.12 is responsible for submission of any claim on behalf of the person
providing the property.
6.
The
Director of Business Services is responsible to act as the district claims
representative/adjuster.
C.
Forms
Used and Additional References
1.
The
approved Request for Temporary Use of Personal Property on School Premises
(Form BS/45/020)
2.
Burglary/Vandalism/Theft/Arson
Report (Stock no. 20057)
D.
Procedure
1.
In the
event that personal property damage or loss occurs as a result of apparent
criminal action, the Burglary/Vandalism/ Theft/Arson Report is to be submitted
per the form instructions contained therein and is to note personal property as
such with the name of the person providing it clearly shown.
Note: Such personal property loss or
damage should be reported along with any district property loss or damage for a
given incident rather than on a separate form but with ownership indicated.
2.
The
director of business services is to be notified immediately of damage or loss
to personal property approved for school use in a written claim to be submitted
as follows:
a.
The
approved BS/45/020 form is to be referenced indicating its date, period of time
authorized, and district facility authorizing use
b.
The
location of loss
c.
Item(s)
of personal property damaged or lost are to be shown
d.
A
statement of nature of loss or damage is to be indicated, i.e., criminal or
accidental
Indicate
whether or not Burglary/Theft/Vandalism/Arson Report has been, or is to be
submitted, including its date; and, if so, the criminal activities resulting in
the damage or loss. (Attach copy when available.)
e.
Detailed
description of damage or loss is to be made, including cost estimate
f.
Date
and time when the damage or loss is to be made, including cost estimate
g.
Date
and time when the damage or loss was discovered
h.
Whether
or not police authorities were notified, and, if so, the date and time
i.
Whether
or not there is any personal insurance coverage not previously indicated on the
approved BS/45/020 form, or any other changes thereto
3.
The
director of business services is to investigate the claim and prepare a
recommendation for any required board actions.
4.
The
person for whom the claim has been submitted is to be informed in writing of
final board disposition of any such claim.
E.
Reports
Required
1.
Burglary/Vandalism/Theft/Arson
Report (see Section D.1)
2.
Written
claim (see Section D.2)
3.
Recommendation
for board action (see Section D.3)
4.
Letter
of disposition (see Section D.4)
F.
Record
Retention
Claim files will be retained by the Director of Business Services for a period of three years, microfilmed for subsequent retention, and then original file destroyed.
G.
Responsible
Administrative Unit
Director of
Business Services
H.
Approved
by:
|
John
Mullender |
|
John
O. Tynes |
|
|
Responsible
Division Head |
Date |
Superintendent |
Date |
|
Legal
Reference: |
Education
Code |
Section
1019.5 |
|