Community Relations

1350-AR

LENDING OF SCHOOL DISTRICT EQUIPMENT AND PROPERTY

A. Purpose and Scope

To establish regulations governing lending of school district equipment and property

B. General

1. District-owned equipment will remain in the school district and not be loaned to any individual or group with the exception of equipment referenced in a Joint Powers Agreement or technology equipment needed for professional growth use of district employees.

2. The request for loan of technology equipment for employee professional growth must be addressed as follows:

a. All requests for loan of district-owned technology equipment by school site employees should be directed to the school principal/designee. The school principal/designee will assess educational need and either approve or disapprove the request.

b. All requests for loan of district-owned technology equipment by non-teaching employees should be directed to the school principal/designee or the employee's immediate supervisor. The school principal/designee or employee's immediate supervisor will assess educational need and either approve or disapprove the request.

c. All other requests for use of district-owned technology equipment must be authorized directly by the superintendent.

3. Only the items listed below may be loaned to employees.

a. Computer

b. Monitor

c. Printer

d. External Disk Drive

e. Mouse

f. Laser Disk Player

g. Video Cassette Player (VCR)

h. Video Camera and Accessories

i. Science Peripherals (probes, thermometers, etc.)

C. Forms Used and Additional References

Technology Equipment Checkout Form

D. Procedure

1. The user must secure approval in accordance with district policy from the superintendent/designee, site principal, or immediate supervisor.

2. The "Technology Equipment Checkout Form" must be completed. One copy of the completed, signed form should be retained at the site from which the equipment is loaned, one copy given to the borrower, and one copy forwarded to the Educational Services Division for purposes of inventory control. When equipment is returned, the borrower copy and the school copy should be dated and signed to verify the return. The borrower retains the borrower's copy as a receipt. The school/site copy is forwarded to the Educational Services Division where both the site and Educational Services Division copies will be destroyed.

3. Dependent on the number of requests, no piece of equipment may be checked out for more than eight weeks during the summer or longer than any vacation period during the regular school year.

4. No equipment may be checked out during summer or vacation periods if such equipment will be needed at the site during these times, i.e. summer school, Saturday school, after-hours tutorial, etc.

5. Responsible unit's sites will conduct an equipment inventory of all technology equipment available for checkout at the beginning of school, at the end of the first semester, and at the end of the school year.

E. Reports Required

None

F. Record Retention

The "Technology Equipment Checkout Form" should be retained for the school year in which the equipment is borrowed.

G. Responsible Administrative Unit

Superintendent

H. Approved by:

Sharon McHolland	3/12/90	James O. Fleming	3/12/90
Responsible Division Head	Date	Superintendent	Date