|
Personnel |
4146.5/4246.5-AR |
REIMBURSEMENT OF EMPLOYEES FOR
DAMAGE
OF PERSONAL APPAREL PROPERTY
A.
Purpose and Scope
1.
To
outline the district commitment regarding reimbursement to employees for damage
to personal apparel property suffered in the line of duty
2.
To
specify the procedure an employee must follow to receive such reimbursement
B.
General
1.
Suggestions
or questions concerning this procedure should be directed to the designated
administrative unit responsible (see Section G).
2.
"Personal
apparel property" is personal property normally worn or carried by the
employee. Examples include eye glasses, hearing aids, watches, and articles of
clothing.
3.
When
personal apparel property is damaged or destroyed in the line of duty and
without fault of the employee, the district shall make reimbursement as
follows:
a.
The
reimbursement shall be for the actual cost or repair or replacement above
$20.00, and total reimbursement shall be established by the Board of Education.
b.
The
right of the employee to reimbursement from the district shall be subordinate
to the right of the employee to reimbursement from any other source or the
right to reimbursement as damages from any individual.
C.
Note:
The district reserves the right to postpone or deny reimbursement until
the employee has exhausted all other sources.
1.
Losses
due to theft will not be reimbursed by the district.
2.
The
Director of Business Services is responsible for the overall execution of this
procedure as the district's claim representative.
D.
Forms Used and Additional References
None
required. The claim is to be in letter form and is to follow the general format
specified below (see Section D).
E.
Procedure
1.
The
employee suffering the damage/destruction of personal apparel property is to
prepare a letter of claim for repair or replacement directed to the district
and to the attention of the Director of Business Services. The claim letter is
to include the following:
a.
Detailed
statement of loss describing damaged/destroyed item(s) and including cost
estimates for repair/ replacement. Copies of any receipts and/or estimates from
seller/repairman should be attached.
b.
Date,
time, and place of incident resulting in loss
c.
Detailed
statement of circumstances surrounding the loss
1)
What
happened?
2)
Who
was involved?
3)
Witnesses?
d.
Statement
of employee's own insurance
1)
Is
loss covered? To what degree? Policy number?
2)
Insurance
company's name and address - include agent.
e.
Signature
and title of immediate supervisor as approving the claim as stated
2.
On
receiving the claim, the Director of Business Services is to investigate and to
prepare recommendations for any required board action.
3.
The
employee making the claim is to be notified in writing of the district's
disposition or of postponement thereto and the reasons for it.
F.
Reports Required
1.
Letter
of claim (see Section D.1)
2.
Recommendations
for board action (see Section D.2)
3.
Letter
of disposition (see Section D.3)
G.
Record Retention
The claim
file is to be maintained for a period of three years after disposition, and
then microfilmed prior to destruction.
H.
Responsible Administrative Unit
Director of
Business Services
I.
Approved by:
|
John
Mullender |
|
John
O. Tynes |
|
|
Responsible
Division Head |
Date |
Superintendent |
Date |
|
Legal
Reference: |
Education
Code |
Section
817 |
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