|
Personnel |
4149/4249-AR |
MILEAGE REIMBURSEMENT
A.
Purpose and Scope
To establish
rules and regulations for the reimbursement of employees who drive a
non-district owned vehicle on prior approved trips
B.
General
Eligibility:
1.
All
employees receiving reimbursement for mileage in a non-district owned vehicle
shall have prior board approval.
a.
An
employee who is assigned and performs services at more than one site in one day
b.
An
employee, who in the performance of duty, drives as an approved means of
transportation
C.
Forms Used and Additional References
1.
Claims
for Mileage Reimbursement form
2.
Conference
Meeting or Travel Request form
3.
Board
Policies 4149, 4249
4.
Negotiated
Master Certificated Employment Agreement
5.
Negotiated
Master Classified Employment Agreement
6.
Government Code Section 1223
7.
Education Code
Sections 35173, 44032, 44033 and 72631
D.
Procedure
1.
To
receive reimbursement for prior approved mileage, the employee must complete
form "Claim for Mileage Reimbursement" or "Conference Meeting or
Travel Request" and submit form to the immediate supervisor for approval.
The
supervisor will forward claim to the Accounting Department for processing.
Claims for mileage reimbursement should be submitted during the fiscal year in
which the expenses were incurred. Claims should be submitted on a monthly basis
and no later than one month after the close of the fiscal year.
E.
Reports Required
1.
Approved
Board minutes
2.
Claim
for Mileage Reimbursement form
3.
Conference
Meeting or Travel Request form
F.
Record Retention
Business
Services
G.
Responsible Administrative Unit
Personnel
Services
H.
Approved by:
|
Nicholas
A. Siokos |
|
Keith
T. Larick |
|
|
Responsible
Division Head |
Date |
Superintendent |
Date |