|
Students |
5113.1-AR |
ACCOUNTABILITY FOR ABSENT STUDENTS
A.
Purpose and
Scope
1.
To state the
requirements for each district school to know the physical location of each
student (K-12) when he or she is absent during school hours
2.
To define the
procedure for each district school to assure such physical accountability for
absent students
B.
General
1.
Each district
school shall make every effort to know the physical whereabouts of every
student absent during school hours.
2.
The assistance
of parents, students, and other community agencies shall be actively sought in
this effort.
3.
The principal
of each district school is responsible for the implementation of this
procedure.
4.
Suggestions or
questions regarding this procedure should be directed to the Assistant
Superintendent - Educational Services: Telephone Number 996-2550.
C.
Forms Used
and Additional References
Emergency
Information Card - Form No. 20807
D.
Procedure
1.
Letter to
Parents/Guardians:
a.
Annually--at
registration for new students in the Back to School Packet and on the first day
of school for every student--a letter to the parents/guardians will be sent
home stating our notification of absence requirements and requesting their
assistance in this matter.
b.
The letter
should read substantially as shown in Exhibit A to this regulation.
c.
The letter
should be available and sent in Spanish translation whenever required.
2.
Notification
of Absence Log
a.
Each school is
to maintain a log of the telephone notifications of student absences to compare
with its own roll counts.
3.
Follow-up on
Absences When No Notification is Received
a.
When a student
is absent with no notification, the school is to make every effort to contact
the parents/ guardians or other interested party by telephone, calling the
numbers shown on the student's EMERGENCY INFORMATION CARD in the following
order:
1st -
the student's home
2nd -
the parent's business or place of employment
3rd -
the neighbor(s) or relative(s) listed
b.
The school
will give priority to calling primary-age students and/or students who walk to
school.
E.
Reports
Required
As required by
school
F.
Record
Retention
As required by
school
G.
Responsible
Administrative Unit
Assistant Superintendent
- Educational Services
H.
Approved by:
|
Violet L.
Bryant |
|
James O.
Fleming |
|
|
Responsible Division Head |
Date |
Superintendent |
Date |